PSTA Board Meeting Minutes

Fairhaven Middle School

November 18, 2008

Board Members:

Present: Jennifer Dolese, Val Hauter, Susan Feemster

Absent: Julie Webster, Jana Burk

Others Present:

Steve Rogers, Vice-Principal

Anne Seeger, member of the Parent's Advisory Committee to the Superintendent

Proceedings:

Meeting called to order at 6:37 p.m. by Co-President Jennifer Dolese

Minutes from last meeting approved. 

Fundraiser has brought in $17,000.00 so far.  Had the reward carnival of inflatables, which was a huge success.  The kids really enjoyed it.  The cost of it was $2000.00.  The top 20 fundraisers still have a lunch with the mayor coming. 

There has been positive feedback concerning the fundraising options.

Service pledges are beginning to happen.  Three kids served dinner at the Lighthouse Mission Nov. 13.  Jennifer is trying to set up a regular schedule of serving dinner at the Mission every second Thursday of the month. 

The masquerade ball was a success.  There were a lot of kids and we went through 32 pizzas.  Next time we need to use the kitchen we need to talk to Linda, have her show us how to use the appliances and how she wants them cleaned up.  There was a communication gap with her and we need to be aware it does not happen again.

Anne Seeger went to the Parent Advisory Board presentation and met the new math curriculum director.  He is working to give math more emphasis in elementary schools and to make it more coherent throughout the elementary schools so that when children get to middle school they are all on the same page. 

Jennifer is wondering if Site Council could start and direct a recycling program in the middle schools. 

The student directory is almost finished.  The advertisements have been collected and Julie Webster is working on getting it printed.

Forms for Art Reflections have gone out. 

Gobble Wobble is next Monday.  They have enough volunteers and it's moving along nicely.

Julie and Jennifer are doing staff appreciation every month and the staff is enjoying it.

DEN has begun and up to 30 students are using it. 

Budget talk:  Should we eliminate or change line items in the budget.  Jen would like to see more flexibility in the budget.  Talked about using the miscellaneous category for that. 

$500.00 in the Club line of budget is going to Math Odyssey.

Jen would like to have a general meeting in Feb. to adjust the budget and make sure in-coming officers are involved in making next year's budget.  Possibly combining it with a social and/or fundraiser.

Susan has filed an extension for taxes due.  We now have 3 months to get that filed.  She needs someone to audit bank statements every so often.  Susan gave all board members web accounts so we can get into the budget and see what is happening.  Non-Profit Central is what Susan uses and says it is a must for the Treasurer. 

We may send out a questionnaire to 8th grade students and parents regarding their interest in a picnic and 8th grade event.  Their amount of fundraising was minimal and if they want events they need to participate raising money and helping organize. 

We need someone to go over the bylaws and make sure we are doing things correctly.  We were hoping the secretary would do it.  Here are some specific questions that came up.  Can you sign a check that is to yourself?  Can the board approve budget changes that are under a certain amount and what is that amount?  Do we need a quorum?   

Our next meeting will be Tuesday, January 13, 2009.

Meeting adjourned at 8:30 p.m.

Minutes submitted by Vice President, Val Hauter.