PSTA Board Meeting Minutes

Fairhaven Middle School

February 10, 2009

 

The meeting was called to order at 6:35 p.m.

 

Board Members:

Present: Julie Webster, Jennifer Dolese, Val Hauter, Susan Feemster, Jana Burk

 

Others Present:

Dierdre O'Neill, Principal; Anne Seeger, member of the Parent's Advisory Committee to the Superintendent; Kate Foster, member of the Parent's Advisory Committee to the Superintendent from Happy Valley

 

Proceedings:

Secretary Report:

It was discovered that a portion of the meeting minutes had not been recorded.  Jana will add missing part, e-mail for approval, and then post on the website.

 

Treasurer’s Report:

•       Taxes were finished and mailed.  The discrepancies reported in the previous month's minutes were resolved.  There were checks written after the budget year that had been applied to the budget year, and 2 checks had not been cashed.

•       Still have not received the check from photographer.

•       Didn't get money from 2 places for directory ads.

•       Audit: By-laws state Presidents should find the person to do an audit, and should be done in May.  It hasn't bee done in 2 years.  Julie will post a request for an audit team in the Grizzly Growl.

•       Reflections was over budget by $62.70, but all receipts are in.

•       Library money is now officially encumbered.

•       Paul Klein has been informed about the $1000 available for music.

•       $5000 was moved from checking to savings in order to accrue interest.

 

Standing Rules were reviewed.

 

Nominating Committee:

•       Kate reported that there must be 30 days between the general meeting when the Nominating Committee is voted in and the next general meeting.  At the following general meeting, the nominees are introduced and the membership votes on next year's PSTA officers.

•       Today's board meeting was advertised as an open meeting by 175 e-mails to members and in the Grizzly Growl, and can be considered a general meeting.

Motion: To define this meeting as a general meeting (unanimous).

•       All positions are open: 2 Co-President, 2 Co-Vice President, Secretary and Treasurer.

•       A rough draft of Board Member Job Descriptions was presented.

•       Val and Kate volunteered to be on the committee.  One position remains open.

•       Susan expressed an interest in being on the ballot for the Secretary position.

Motion: To elect Val and Kate to the Nominating Committee (unanimous).

 

 

Presidents' Report:

•       Student newspaper was discussed at a teacher's meeting; deadline is this Thursday.

•       7th grade team reported it was low on basic materials.  Each teacher gets a budget of $500.  Susan will send a reminder to each one about how much grant money they have remaining of their balance.  If many teachers do have a need, then we can look at the budget and see what can be spared.

•       Fall Fundraiser: The magazine guy from QSP is willing to do whatever the executive board wants; is sending us another 5% check.

•       Yearbook: There are still no yearbook volunteers. 

ž   Sent emails to high schools asking if there are seniors available to help with the yearbook.  Premier Graphics can help organize and provide layout work at $60 per hour. 6th and 7th graders could take pictures and make a collage with computer software. Spread the word!  We need help if there is going to be a yearbook.

•       Celebration Station: We will take it on as a PSTA event for Bike & Walk to Work Day on May 15th; previously done by Tanya Pepe.  Jennifer will put together a proposal of costs.

•       Art Reflections email from co-directors Sue Collins and Michelle Barenchi proposed allowing $800 or more for next year's budget to allow for professional writers, artists and photographers.  Next year's theme is “Beauty is ....”

•       School librarian Cathy Miller asked the PSTA to consider hosting a Scholastic Book Fair; it was decided that we would not do that.

•       Spring Social: April 30 – General meeting with voting for officers, budget approval.  It will focus on the arts.  There are 8 volunteers willing to help.

•       Chalk Art has enough volunteers and we hope to coordinate the timing with the Open House for 5th grade parents, which will take place in the 3rd or 4th week in May.

•       8th Grade Celebration: June 17th, picnic during the school day on June 15th.

•       Staff Appreciation: March 2nd, potatoes and salad bar. 

•       8th Grade Tea: will discuss as a possibility later.

 

Our next meeting will be Tuesday, March 10, 2009. 

 

Meeting adjourned at 8:30 p.m.

Minutes submitted by Secretary, Jana Burk.